The Venue Coordinator vs. Wedding Coordinator

the-wedding-planner

Now that Engagement Season is in full swing, we are meeting more and more couples who question the difference between their coordinator included by the venue and having an independent wedding planner / coordinator.

Is a Venue Coordinator not the same as Wedding Coordinator?

Understanding the difference between a wedding venue coordinator and a wedding coordinator (or wedding planner) can be vital to the success of your wedding weekend, as well as keep your stress and anxiety level low.

The Venue Coordinator

Venue Coordinators are employees of the venue in which they work. They act on behalf of and as a liaison between the couple and the venue’s operations team. Their main focus of responsibilities are those pertaining to your experience with them directly from showcasing the venue, consulting about your food and beverage choices and formalizing your catering needs (if caterer is onsite), arranging menu tastings and processing the final invoice.

On wedding day, their primary focus is delivering their contracted services, exclusively which may include ensuring the venue setup is accurate according to what the caterer instructs, the food gets served on time and that vendor breakdown happens seamlessly and without liability to the venue. In addition, a Venue Coordinator often departs once the meal is served. This may be an important consideration if you are looking for support for the remainder of the evening or would feel comfortable with someone to manage the breakdown of all vendors.   Important note: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day.

The Wedding Coordinator / Planner 

A professional Wedding Planner is your personal consultant, with a wide-stemmed focus on every detail in curating your dream wedding.   From the initial planning stages [providing venue options, reviewing contracts, researching and recommending suppliers and recommending vendors who are perfectly paired to your personalities, budget and needs] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors] your wedding planner is able to be your guide for every option available to you and for every decision you need to make.   They are, for all intents and purposes, your professional advocate in this process.

Come wedding day, the Wedding Coordinator will be with you from start to finish, ensuring your hair and makeup finishes on time for photographer arrival, ensure you arrive at ceremony on time, oversee time management for overall day from ceremony, recessional, cocktail hour transition, flow of timeline, speeches, dancing etc., prompt entertainers and vendors, ensuring that photographers are in place so a shot is never missed, instructing and managing everyone behind the scenes, while at the same time catering to you and your family. You may not need full-service assistance, so most Wedding Coordinators also offer partial services to accommodate your needs!

While the necessity of a venue coordinator is essential, there is simply no substitution for having your own planer / coordinator who ensures your every need and request is delivered, as well as can properly act on your behalf on wedding weekend!

Marrero Events strongly recommends that every couple consult with a professional wedding planner immediately upon becoming engaged.  Whether you end up hiring a planner or not, the education, guidance and tips you can obtain through a professional consultation can be priceless and save you not only thousands of dollars, but limitless stress and anxiety!

Groomsmen Gifts

cool-groomsmen-gifts

There’s no single criteria to determine the coolest groomsmen gift as “cool” can mean many different things for most guys. That said, scoring truly awesome favors come with a bit of pressure, more so when the recipients are such loyal friends of yours.

No matter the type of groomsmen, a great rule of thumb is to make sure you get them gifts you would be glad to have yourself.

Take the stress out of groomsmen gift shopping with these tried and tested tips from Groovygroomsmengifts.com.

Keep it personal

Expressing your gratitude to these faithful men is best conveyed through gifts that hit close to home. Be mindful of your groomsmen’s different personalities and select gifts accordingly. Say you had a beer-loving pal in the group – a personalized wall-mounted bottle opener would be fitting. You can amp up the cool factor by having his name, monogram, or a short message engraved.

Find something functional

As a gentleman, you know that men consider functionality a key element when making a purchase. The last thing your mates need is another impractical item collecting dust in their basement. But keep in mind that functionality is subjective and unique to each groomsman. Case in point, personalized wallets are great gifts for your best men.

Wrap it up

Presentation matters when it comes to gift giving as it sets the bar for excitement. A superb gift requires an equally impressive packaging. Getting that genuine gasp of enthusiasm out of your buddies does not necessarily require impeccable gift wrapping skills. In most cases, groomsmen gifts come in neat packaging that are good on their own. Personalized gifts in a cool wooden box adds a manly touch to your groomsmen mementos.

Go for quality

Quality is one of the most important measures of a great gift. It cannot be stressed enough how sturdy finds add to the gift’s cool factor. Your gift symbolizes the bond you have with your pals; best make sure these are tokens that will stand the test of time. Opt for good quality finds like this travel bag.

 

 

The Pocket Planner … offering Wedding Planning Guidance

pocketplannerPlanning your wedding from your phone has been the promise of countless wedding websites to date. Dozens of wedding magazines have tried to advertise this service and they have all failed. Where is the website for the couple that wedding planning assistance without the hefty price-tag? Where is the website that isn’t cluttered with advertisements and doesn’t give vendor recommendations based on how much a particular vendor pays the website? Where is the website with  professional planners to answer questions instead of the websites that hire random people with no wedding experience to give out advice and recommendations?

IT’S HERE. FINALLY. WELCOME TO THE POCKET PLANNER.

The Pocket Planner is a website where couples can get real advice, customized templates and vendor recommendations from experienced, professional planners who are knowledgeable in your specific region.

Imagine a website where you can select the package right for you and be paired with a professional wedding planner in your area just by answering a few simple questions about your dream wedding day. That’s right! Planners are local to you and know your region and your available resources!

No more national wedding websites providing you with a “concierge” that has no experience and is getting paid to recommend vendors paying them for endorsements. This isn’t a filter system. It is a customized planner program. Your wedding is real! Why shouldn’t your planner be real too?

There are no advertisements and no venue or vendor can pay our team of planners to be recommended.  They are hand selected based on their reputation and knowledge of the industry.  Finally … a resource for everyone!

Visit us today at The Pocket Planner.

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Courtney and Kevin | Kennebunkport, Maine

Best-selling, award-winning novelist J. Courtney Sullivan has researched and written her fair share of stories when it comes to being engaged and getting married (teaser for something upcoming).  With the majority of her books taking place in Maine, Marrero Events’ founder Paula Marrero immediately said

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Paula Marrero Featured in WellWed Magazine

WellWed Magazine recently did a feature on Marrero Weddings and Events’ founder, Paula Marrero.

In addition to being one of Massachusett’s award-winning, most sought after wedding and event planners, Paula’s knowledge of the industry and her love for her clients truly sets her apart, as is noted in this amazing feature!

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PUBLISHED! Celia and Jake’s Wedding published in The Knot!

We are thrilled that Celia and Jake’s gorgeous and unique wedding has been published in the 2013 Spring/Summer issue of The Knot Weddings!  Thanks to Celia and Jake for having such an amazing wedding, to Jason Angelini for his amazing photography, and thank you to www.theknot.com for featuring such a fun couple!

Celia and Jake … Part II

Since it’s January, we wanted to revisit some of our very favorite weddings over the past year or so … and what better way to begin than with that of Celia and Jake!  This beautiful couple were married at the DeCordova Museum and Sculpture Park and their attention to detail really made for a spectacular wedding!  We hope you enjoy ….

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Trash The Dress

Trashing the dress … when brides (and grooms) work with their photographers to create beautiful, sensual, edgy, raw and oftentimes downright dirty artistic memories of the final day in their wedding gown.  Understandably, not all brides are willing to literally “trash” their beloved wedding gown, and trashing the dress can be done in ways that the gown survives.  For me?  I think I want to get married JUST to have a “trash the dress” photo shoot … take a look at some of my very favorites shots …

With love,   Paula ….

This photo exemplifies what I love about trashing the dress … amazing shot by Segerius-Bruce Photography.

Great shot by KJP Images

 

Mark Burton Photography took this adorable shot!

 

I love this couple’s enthusiam!  Thanks to Daniel Syzsz!

So tender …. photo by Essential Moments

Divine Caroline took this couple to a whole new level!

 

What is my Bridesmaid’s Role?

Take note, ladies!  We have compiled a list of some Do’s and Don’ts when considering what roles your bridesmaids play.

DO feel free to ask them to

  • Accompany you dress shopping (beware of inviting too many as too many “opinions” can make it a bit stressful
  • Act as a go-between with your friends and family
  • Assist you in addressing wedding invitations, assembling favors, packing welcome gift bags
  • Have their hair or makeup done (within budget)
  • Pick up guests from the airport
  • Help you with your dress throughout the day

 

DON’T ask them to ….

  • Alter their hair, appearance, lose weight, dye their hair, cover tattoos
  • Let guests they’ve never met stay at their house
  • Go broke because of expenses associated with your wedding
  • Sit apart from their significant others during the reception
  • Spend the entire wedding acting as a wedding coordinator
  • Be your 24/7 complaint box when you get stressed out