Do I Really Need a Wedding Planner?

Engagement Season is around the corner, and we will soon be inundated with new inquiries from excited, newly-engaged couples.  This is actually my favorite time of year because I love meeting new couples and watching their anxiety fade after just a few minutes of speaking with them.  You just got engaged!   Where to even begin?   There is just so much to know, so many unsolicited opinions coming at you from well-intentioned friends, family and co-workers, so many vendor options, so many proposals that are impossible to compare to one another.  Yikes!

When a Bride or Groom first reaches out to us, it’s usually pretty clear that they don’t have any idea what they are supposed to ask (unless they’ve downloaded some “Questions to Ask” off of a site such as The Knot, WeddingWire, Martha Stewart Weddings or Brides).  The point is this … you simply don’t know what you don’t know!

If you retain nothing else during your entire engagement, I want you to remember what I’m about to tell you … no matter where you are in the wedding planning process, whether you literally just got engaged last night or you’ve secured some (or most) of your vendors, the single most important thing you can do for yourself and (and your family oftentimes) is to call a professional, experienced, educated wedding planning firm for an initial consultation.    The reason for this isn’t necessarily for you to hire a wedding planner.  Maybe you need one (of course you do) and maybe you don’t.  BUT I will tell you this – you’re foolishly making decisions and spending money if you have not consulted with an expert first.  Wedding planners see it all … they know the good, the bad, the pretty, the ugly, the inside reputations of venues and vendors and everything that goes along with all of it.   A professional, experienced and talented wedding planning firm should be able to consult with you, answer all of your questions, gently guide you if you don’t know what questions to ask, and allow you to exhale from the worry and overwhelming number of options you are immediately faced with when you get engaged.

Some couples tell us, “I’m not sure if we need a wedding planner but I thought it wouldn’t hurt to talk with you first.”  This is perfect and after we learn more about you, your wedding vision (if you have one yet), your personality and what is causing you the most anxiety, then we can help YOU decide if hiring a wedding planner is the right decision to you.    Hiring a wedding planner isn’t a luxury; in fact, it’s a brilliant decision for those couples who want the best of everything at the most cost-effective cost.  A professional planning firm (full-time office hours, planners who do nothing all day but plan weddings vs. wedding planning as a “side gig”) can direct you on how to spend your money wisely, effectively and determine what’s most important to you.

A planner may not be right for everyone, but a consult with a planning team IS THE RIGHT THING for every single couple.  Whether you choose Marrero Events or another professional planning firm, make smart decisions during your wedding planning process and educate and arm yourself with all the knowledge you can prior to securing any vendor or making any decisions about your wedding weekend!

One last thing …. planning firms don’t work only in the city they’re based.  We travel throughout the world working with our clients, and the point I’m trying to leave you with is to not be afraid to call a planner you trust no matter where they are located.  Location is far less important than trusting someone to help you plan the biggest day of your life thus far.

Marrero Events can be reached at 978.304.0773 or info@marreroevents.com.

 

 

The Venue Coordinator vs. Wedding Coordinator

the-wedding-planner

Now that Engagement Season is in full swing, we are meeting more and more couples who question the difference between their coordinator included by the venue and having an independent wedding planner / coordinator.

Is a Venue Coordinator not the same as Wedding Coordinator?

Understanding the difference between a wedding venue coordinator and a wedding coordinator (or wedding planner) can be vital to the success of your wedding weekend, as well as keep your stress and anxiety level low.

The Venue Coordinator

Venue Coordinators are employees of the venue in which they work. They act on behalf of and as a liaison between the couple and the venue’s operations team. Their main focus of responsibilities are those pertaining to your experience with them directly from showcasing the venue, consulting about your food and beverage choices and formalizing your catering needs (if caterer is onsite), arranging menu tastings and processing the final invoice.

On wedding day, their primary focus is delivering their contracted services, exclusively which may include ensuring the venue setup is accurate according to what the caterer instructs, the food gets served on time and that vendor breakdown happens seamlessly and without liability to the venue. In addition, a Venue Coordinator often departs once the meal is served. This may be an important consideration if you are looking for support for the remainder of the evening or would feel comfortable with someone to manage the breakdown of all vendors.   Important note: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day.

The Wedding Coordinator / Planner 

A professional Wedding Planner is your personal consultant, with a wide-stemmed focus on every detail in curating your dream wedding.   From the initial planning stages [providing venue options, reviewing contracts, researching and recommending suppliers and recommending vendors who are perfectly paired to your personalities, budget and needs] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors] your wedding planner is able to be your guide for every option available to you and for every decision you need to make.   They are, for all intents and purposes, your professional advocate in this process.

Come wedding day, the Wedding Coordinator will be with you from start to finish, ensuring your hair and makeup finishes on time for photographer arrival, ensure you arrive at ceremony on time, oversee time management for overall day from ceremony, recessional, cocktail hour transition, flow of timeline, speeches, dancing etc., prompt entertainers and vendors, ensuring that photographers are in place so a shot is never missed, instructing and managing everyone behind the scenes, while at the same time catering to you and your family. You may not need full-service assistance, so most Wedding Coordinators also offer partial services to accommodate your needs!

While the necessity of a venue coordinator is essential, there is simply no substitution for having your own planer / coordinator who ensures your every need and request is delivered, as well as can properly act on your behalf on wedding weekend!

Marrero Events strongly recommends that every couple consult with a professional wedding planner immediately upon becoming engaged.  Whether you end up hiring a planner or not, the education, guidance and tips you can obtain through a professional consultation can be priceless and save you not only thousands of dollars, but limitless stress and anxiety!