The Venue Coordinator vs. Wedding Coordinator

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Now that Engagement Season is in full swing, we are meeting more and more couples who question the difference between their coordinator included by the venue and having an independent wedding planner / coordinator.

Is a Venue Coordinator not the same as Wedding Coordinator?

Understanding the difference between a wedding venue coordinator and a wedding coordinator (or wedding planner) can be vital to the success of your wedding weekend, as well as keep your stress and anxiety level low.

The Venue Coordinator

Venue Coordinators are employees of the venue in which they work. They act on behalf of and as a liaison between the couple and the venue’s operations team. Their main focus of responsibilities are those pertaining to your experience with them directly from showcasing the venue, consulting about your food and beverage choices and formalizing your catering needs (if caterer is onsite), arranging menu tastings and processing the final invoice.

On wedding day, their primary focus is delivering their contracted services, exclusively which may include ensuring the venue setup is accurate according to what the caterer instructs, the food gets served on time and that vendor breakdown happens seamlessly and without liability to the venue. In addition, a Venue Coordinator often departs once the meal is served. This may be an important consideration if you are looking for support for the remainder of the evening or would feel comfortable with someone to manage the breakdown of all vendors.   Important note: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day.

The Wedding Coordinator / Planner 

A professional Wedding Planner is your personal consultant, with a wide-stemmed focus on every detail in curating your dream wedding.   From the initial planning stages [providing venue options, reviewing contracts, researching and recommending suppliers and recommending vendors who are perfectly paired to your personalities, budget and needs] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors] your wedding planner is able to be your guide for every option available to you and for every decision you need to make.   They are, for all intents and purposes, your professional advocate in this process.

Come wedding day, the Wedding Coordinator will be with you from start to finish, ensuring your hair and makeup finishes on time for photographer arrival, ensure you arrive at ceremony on time, oversee time management for overall day from ceremony, recessional, cocktail hour transition, flow of timeline, speeches, dancing etc., prompt entertainers and vendors, ensuring that photographers are in place so a shot is never missed, instructing and managing everyone behind the scenes, while at the same time catering to you and your family. You may not need full-service assistance, so most Wedding Coordinators also offer partial services to accommodate your needs!

While the necessity of a venue coordinator is essential, there is simply no substitution for having your own planer / coordinator who ensures your every need and request is delivered, as well as can properly act on your behalf on wedding weekend!

Marrero Events strongly recommends that every couple consult with a professional wedding planner immediately upon becoming engaged.  Whether you end up hiring a planner or not, the education, guidance and tips you can obtain through a professional consultation can be priceless and save you not only thousands of dollars, but limitless stress and anxiety!

The Pocket Planner … offering Wedding Planning Guidance

pocketplannerPlanning your wedding from your phone has been the promise of countless wedding websites to date. Dozens of wedding magazines have tried to advertise this service and they have all failed. Where is the website for the couple that wedding planning assistance without the hefty price-tag? Where is the website that isn’t cluttered with advertisements and doesn’t give vendor recommendations based on how much a particular vendor pays the website? Where is the website with  professional planners to answer questions instead of the websites that hire random people with no wedding experience to give out advice and recommendations?

IT’S HERE. FINALLY. WELCOME TO THE POCKET PLANNER.

The Pocket Planner is a website where couples can get real advice, customized templates and vendor recommendations from experienced, professional planners who are knowledgeable in your specific region.

Imagine a website where you can select the package right for you and be paired with a professional wedding planner in your area just by answering a few simple questions about your dream wedding day. That’s right! Planners are local to you and know your region and your available resources!

No more national wedding websites providing you with a “concierge” that has no experience and is getting paid to recommend vendors paying them for endorsements. This isn’t a filter system. It is a customized planner program. Your wedding is real! Why shouldn’t your planner be real too?

There are no advertisements and no venue or vendor can pay our team of planners to be recommended.  They are hand selected based on their reputation and knowledge of the industry.  Finally … a resource for everyone!

Visit us today at The Pocket Planner.

Marrero Events expands to Southern Maine

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For the love of Maine … yep, Marrero Events certainly has the love of Maine, and we’re proud to announce that in addition to being the premier wedding planning firm throughout greater Boston, we are expanding our services to include Southern Maine Weddings!

Marrero Events has been designing memorable weddings and events in Maine for several years but have decided it’s time to make it official!   There are so many beautiful, unique wedding venues in Maine, not to mention the many private homes and estates perfect for a tented celebration!

If you are considering a wedding near the beautiful rocky coast of Maine, you have so many lovely choices including Hidden Pond Resort (refer to our earlier blog post for more about this fabulous resort), Wells Reserve at Laudholm (refer to earlier blog for one of our favorite weddings of all time at this property!), The Colony Hotel, The Nonantum Resort just to name a few!

Please contact us at info@marreroevents.com with any questions and to learn more about how we can assist you in your wedding and event planning!

 

Our Favorite Maine Wedding Venues

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Maine has always held a special place in my heart.  Having grown up on the coast in Rhode Island, the shores and beaches of Maine have always felt like a second home to me.   As soon as you drive past the sign welcoming you to Maine and informing you that Maine is “the way life should be”, you know you’re in a good place!

No matter what draws you to Maine, whether it’s the ocean, the breathtaking rocky coast, the celebrity “cottages” or the infinite lobster shanties and blueberry pies, there is just something that is undoubtedly relaxing and special about settling in for a weekend here.  Aside from the variety of small towns and secluded coastal nooks and crannies, Maine also offers some very beautiful, very special and very memorable options for weddings!  Here are a few of our very favorite Maine Wedding Venues:

Wells Reserve at Laudholm Farm

I can recall driving around New England several years ago with one of my most favorite Brides of all time, searching for what she called “the perfect tree” to be married under.  “I’ll know it when I see it,” I recall her telling me over and over as we drove from barn to barn to barn.   When we pulled up to Wells Reserve at Laudholm, I heard her gasp and exclaim “That’s it”.  And from that moment on, I have so clearly understood what makes this space so utterly charming, romantic and unlike any other wedding space in New England.

Driving into Laudholm is beautiful, and as soon as you see the old barn and vast grounds, it’s clear that this is unabashedly, quintessentially Maine with it’s rolling grassy fields leading right down to a beautiful clearing of beach suitable for the most breathtaking of wedding photos!   There is something for everyone on this property and whether you have a smaller, more intimate wedding in their barn or a more upscale, larger tented wedding, this venue is sure to delight and leave your guests saying, “Ahhhhh” as they depart!   Laudholm is simply romantic, charming, and utterly blissful.


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Hidden Pond Resort

If your idea of celebrating your wedding weekend with your family and friends includes spending as much time together as possible in a luxurious yet rustic woodland retreat, then Hidden Pond is the perfect venue for you!

Offering luxuriously appointed bungalows and cottages straight out of a Pottery Barn catalog, this retreat is world renowned for it’s world-class cuisine at Earth, it’s onsite restaurant complete with an adults only section underneath roaring fire pits and poolside seating.

Whether you celebrate your nuptials in their woodland barn, add a bit of sparkle by having a tented celebration or marry on the beach, Hidden Pond Resort is definitely a magical location!

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The Nonantum Resort

Located right on Ocean Avenue steps away from the charming Kennbunkport shops and restaurants, the Nonantum Resort offers one of the most elegant seaside wedding venues.  The beauty of this gem of a resort is that your guests can all stay in one location and enjoy every second of your wedding weekend!  Whether you prefer an outdoor, tented wedding or a wedding inside their seaside ballroom, you will have the wedding of your dreams at the Nonantum Resort.

This resort is also steps away from some of the most stunning, soft sand beaches in New England and your guests will love to sit and relax amidst the adirondack chairs strewn throughout the back.

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French’s Point

Wedding celebrations at French’s Point have the combined feel of a family vacation and a reunion with friends with that extra icing on the cake – a wedding!   Couples choose French’s Point for their wedding location because of the beautiful grounds & facilities, the extensive privacy, and because there is literally something for everyone!  Your guests can enjoy everything from morning yoga to attending the most special wedding they’ve ever seen … Yours!

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